W02 Business Letter - Project Contractual Structure

 24 September 2022

34 Kimbolton Avenue
Benoni, 1501

Re: Project Contractual Structure

Dear Mr. Michael Mabe

As per your requirements, our company has been directed to perform a renovation and additional capacity to the municipality wastewater treatment plant which exist for almost 30 years. This contract document serves to confirm the plans and specifications to achieve the work project estimated budget of $40,000,000.

The additional capacity of the mentioned plant will be completed within 5 – 10 years to support the growth in the municipality’s population. Our timeframe will be strictly respected to avoid poor service delivery and in case of natural catastrophe or disaster, we will request additional compensation and time for performance.

We will use the design-bid-build method which will involve a design team and general contractor working directly for you under separate contracts. The project will have the following phases: design, bid, and build. The current engineers working in the plant are familiar with maintenance and renovation but have not overseen the construction of such projects thus the bid to select the correct construction company.

At this moment, we can affirm with the design team that the amount budget will fulfill the project’s requirements.

We assure you that we will do everything we can to minimize those costs and the necessary contract time extension.

Your cooperation in minimizing this impact will be appreciated.

Sincerely,

 

Fabrice Tshiyoyi Banyingela

BYU-Idaho PM Student

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24 September 2022

34 Kimbolton Avenue
Benoni, 1501

Re: Project Contractual Structure

Dear Mr. Michael Mabe

We hereby acknowledge the necessity to build a new wing in the metropolitan city hospital to house additional state-of-the-art surgical suites to decrease the transmission of pathogens. This construction will eliminate part of the surface of the parking area and we will make sure that it doesn’t disrupt the hospital's daily operations.

We will use the Design-Build method. After receiving the draft of the initial project design from you, we will therefore ask for project proposals from various design builders to get the best price. The bidder will make sure that the surgical suites’ dust does not introduce pathogens. The hospital’s head of Facilities Management focuses on focuses on routine maintenance and janitorial work done in-house while equipment maintenance such as the boiler plant is performed primarily by vendors or subcontractors.

We cannot confirm how much time and cost will the project require but when we have sufficient information after you have chosen a specific proposal, our team will then seek to secure the permits and begin the construction immediately. This way, we will have a clear idea of direct costs and potential inefficiency, disruption, the cumulative impact of multiple changes, and any other impact costs as well as extended overhead and equipment costs for the construction of this building.

We appreciate your time and commitment and please be assured that we will continue to work with you in order to get a proposal that will minimize the cost and have an efficient timeframe.

Sincerely,

Fabrice Tshiyoyi Banyingela

BYU-Idaho PM Student


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24 September 2022

34 Kimbolton Avenue
Benoni, 1501

Re: Project Contractual Structure

Dear Mr. Michael Mabe

 

We are grateful to be part of this project and would like to inform you that the Construction Management methodology adopted in this project will help us have an expert such as a construction manager hired by you to oversee the entire project. He or she will stand in as your advocate in every step of the construction process from preconstruction, to design and bidding, through construction.

 

The project expertise knowledge so that the production facilities adhere to the scientific requirements of the product. In 10 months, the project should be able to offer your organization a production facility so that sales of the new product can start the following month. The timeframe is crucial to building customer confidence in the company and the product.

 

To achieve your marketing plan, 10 unique pieces of equipment for one part of the process will be installed in the existing production facility which will be converted into production space. To meet the performance requirements 24/7, the office space will be converted and most clean room technology will be installed to house the new equipment.

 

After appointing the construction manager, we will then have a mutual agreement on the time and cost of this project.

 

Sincerely,

Fabrice Tshiyoyi Banyingela

BYU-Idaho PM Student

 

 

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